The Custom Journey - Group Travel Management

Perfect for: Event or group organizers looking for a trusted logistics partner to execute their group travel so they can focus on the program content. We specialize in enterprise and corporate incentive trips, offsite meetings, yoga retreats, etc.

Service Includes:

  • Designated 1:1 calls based on the group trip needs

  • Group housing RFP, contract negotiation, and group room block management

  • All group travel arrangement services will be customized and discussed on a group-by-group basis

  • Group travel project plan & support throughout the event lifecycle

Pricing: The pricing of the group trip planning package will be customized and subject to the scope of work.

Special Notes:

  • We love working with executive assistants and event organizers! We are experts in managing large and small groups, from conferences to incentive trips. We aim to be your trusted logistic partner to help elevate the event attendee experience and room block management.

  • Once the scope of work has been determined, a contract will be executed before the beginning of service. A deposit will also be collected.

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 FAQs

  • At Laylow Travel, we want to dedicate our time and expertise to helping our clients plan the most rejuvenating getaway. Every trip is unique, and every individual and group’s travel needs are different. No one itinerary fits all, and we truly take our time to understand what is important for our clients when they go on a trip.

    Yes, for most people, trip planning can be stressful and time-consuming. There are so many options, and deciding what to trust to avoid the Instagram vs. reality moment is hard. But it doesn’t need to be that way if you work with a trusted travel advisor. We are here to help you remove the stress in trip planning and reignite the fun. We want to be your fun and trusted friend when it comes to travel.

  • Working with a travel advisor offers many benefits. You can use us in many different ways, from a simple hotel booking to complex trip planning — and we always put a professional and personal touch on your trip. You will travel like a VIP by leveraging our industry relationship with travel partners worldwide. When booking through us, we can easily add many perks to your reservation at no additional cost.

    As travel has become more complex, we are here to help you save time and energy while having fun. Tired of scrolling endlessly on the internet to find trusted reviews? Exhausted about how to get from point A to point B on a trip? Struggling to find the right hotel to stay when visiting a new destination? Have a small group traveling and don’t know how to block a hotel? Dealing with a large group conference and needing help with rooming list management and attendee management? That’s where we come in. We are here to take the stress out of everything travel so you can focus on what you want to focus on the most. Whether it’s just packing for the trip or the event program content itself.

    Whether you are a type A planner (we actually love working with planners!) or someone who doesn’t find trip planning enjoyable - we are here to be your anchor.

  • We are the extended sales & marketing arm for luxury hotels, vacation homes, and cruises worldwide. Our trusted suppliers thank us by paying us a small commission every time we book a customer with them, and this is at no additional cost to you. In the travel industry, it’s all about the circle of trust.

    If you are a traveler who values a personal touch and human interaction, booking through a travel advisor sets us apart from online travel agencies like Expedia or Booking.com. Note: We are not for those who are always looking for the cheapest deal.

  • On average, people spend about 30 - 50 hours planning any trip. And just like any professional service (think wedding planner, event planner, or interior designer), we use our travel expertise and industry knowledge to help you navigate the world safely. We charge a planning fee because we dedicated our time, research, and resources to help curate a trip exclusively for you.

  • We book all travel products from hotels, vacation rental villas, all-inclusive resorts, private yachts, private jets, cruises, tours & excursions, ground transportation, and even travel insurance.

  • You will need to process the booking independently if you want to redeem points for any parts of your travel. We are not allowed to process points redemption bookings on behalf of our clients.

    Our clients often prefer to redeem points on their flights for the best value and leave the rest of the ground travel booking through us.

  • This depends on when and where you are traveling! We recommend at least 4 - 6 months of planning before your departure date for longer trips and further destinations. This also gives us ample time to find the best available options.

  • Laylow Travel is an independent affiliate of FORA Travel, a VIRTUOSO agency. We have access to more than 4,500+ hotels and travel partners worldwide through our affiliation with FORA. You can view our latest partner list here.

    We also have an extensive network of travel-obsessed professionals we lean on for in-destination knowledge and the latest industry updates.

  • Yes, as a veteran of running corporate and enterprise events, we know what it’s like working in the events world. Any successful events manager needs a trusted travel manager who can help them execute the logistic management so they can focus on the program itself. We specialize in hotel sourcing, room blocks, rooming list management, registration, and attendee management. We love working with small groups to curate company offsites, incentive trips, and retreats.

  • Yes, absolutely! If none of our current offerings suit your needs or you have more complex requests, we would love to hear from you and work out something together. Please contact us directly at hello@laylowtravel.com.